Business Writing Advice for Professionals
Professional Writing Advice from Proof-Reading.com Editors.

It can be frustrating: You spend time considering how best to write that business document, whether it is an email, business proposal, contract, memo, protocol, or whatever. Then you write it out, and check it as you go. After that, you read it over to make sure it is free of errors. Finally, when you [...]

Business-related documents, such as reports, memos, and policy papers, are always aimed at accomplishing a specific purpose. They are generally written to explain a policy, correct a procedure, report results, or some other clearly defined chore. The following is a list of rules that, if followed, may help you to write clear, coherent business documents that fulfill their purposes.

3. Writing Effectively by Avoiding Common Errors

English is a language that is rich in terms of complexities and possibilities, one that has evolved from older versions of German and French, as well as from Latin, Greek, and other languages. That is one of the reasons that there are often many choices when one wants to say or write something. This often leads to errors in terms of knowing which word to use in a given context.

4. Writing Effective and Readable Business Reports and Other Documents

As long as written communication continues to play an essential role in the world of business, it will be important for all of those who write memos, emails, inter-office communiqués, reports, and other business documents to know how to write in such as way that their readers are able to understand the messages contained in their documents. It is important to have a working knowledge of the rules of Standard English. Let’s face it: a document is only as effective as it is clear and readable.

5. Don’t Forget How to Write

The wide-spread use of email and text messaging has gotten many people into the habit of relying on abbreviations, acronyms, and emoticons. These shortcuts have become essential elements in electronic communication. However, when composing letters, proposals, contracts, memos, or other business documents, online or on paper, it is crucial to adhere to the fundamentals of Standard English writing. That means paying attention to proper spelling, punctuation, and all of the rules of English usage.

6. Proofreading and Editing Your Written Work: Using the Rules of POWER

Proofreading and editing your written work need not wait until you are finished writing. In fact, one method of creating clear, correctly phrased, concise, and to-the-point reports, memos, proposals, contracts, letters, and all other types of written work is to follow the rules of POWER.

7. Effectively Using Lists

Good use of lists can make instructions or other sets of details much more readable and easier to grasp. Let’s look at an example. Without a List To ensure your garments are properly cleaned, conduct the following steps, in order. First, take the soiled garments from the basket and place them into the washer. Add the correct [...]

8. Wake Me up…

Last quarter, as you all are aware from the minutes of the previous Board meeting, held on 30 June, 2007 at 5:30 p.m. Central Standard Time, in this very office, we, that is to say, this esteemed Board, felt obligated to delineate, and indeed to emphasize the value of the progress and growth of our [...]

9. Be Careful What You Say in Emails

Email is permanent. Oh sure, it may not seem that way, because most of us delete unwanted emails every day. But what if you didn’t delete them? They would be around for as long as someone wanted to keep them—perhaps years into the future. Why is this important? Because it stresses the importance of not writing [...]

10. When to Use Apostrophes…and When Not to Use Them

Since a document is only as useful as it is readable, a writer should make sure that it is free of all English usage and punctuation errors before submitting it for publication or dissemination. One important aspect of punctuation involves the use of apostrophes.

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